# Posting a journal entry by hand, and reversing one

> "New entry" on Transactions: an accrual, a correction or a move between accounts, balanced lines and a written reason; open a row for its lines; reverse one by hand.

Section: Money & reports · verified against the product on 2026-09-18

Canonical: https://dashing.krd/en/help/post-a-journal-entry

Most entries write themselves from a sale, a purchase, an expense or a shift. This is for the ones that do not: a rent bill that has not arrived, a mistake to correct, an amount to move between two accounts, an opening balance. The owner and the accountant may post; a cashier or manager does not see the button.

## Steps

1. Open "Financial", then "Transactions", and press "New entry".
2. Choose the "Type": "Adjusting entry" for an accrual or a correction, "Manual entry" otherwise. Set the "Date" (an entry dated inside a locked month warns you first, see [period close](/help/period-close)) and, in a multi-branch shop, the "Branch" the entry belongs to.
3. Write the "Description": what the entry is, in one line.
4. Fill the lines: an "Account" and either a "Debit" or a "Credit" per line, at least two lines. "Add line" for more. The footer shows both totals and the "Difference" until it reads zero.
5. Write the "Reason": why this entry exists. It is required.
6. Press "Post entry". The entry appears at the top of the list with its number; open its row to see the lines, the reason and who posted it.

## Reversing an entry

Open the row of a hand-posted entry and press "Reverse entry", then "Confirm reversal". The reversal is dated today; the original stays and reads "Reversed", the new one "Reversal". Nothing is deleted.

## What the system does not do

It does not let you edit a posted entry in place, delete one, or reverse a document's entry from the ledger; and it does not post to the two machinery-only accounts by hand.

## Common questions

**Why is the reason mandatory?**

An adjusting entry with no stated reason is what an auditor asks about first. The reason is saved with the entry and shown when the row is opened.

**Can I post to any account?**

To any active posting account except the two the system alone moves (stock interim, inter-branch clearing); those are not offered and would be refused.

**Can I fix a sale's entry from here?**

No. An entry a document posted (a sale, a purchase, a voucher, a shift, a stock count) is reversed from that document — a return, a void, a correction there — so the document and the books never disagree. Opening its row says which document posted it.

**I posted the wrong entry.**

Open its row and press "Reverse entry", then "Confirm reversal". A reversal dated today is posted and the original stays, marked "Reversed".

## Other languages

- العربية: https://dashing.krd/help/post-a-journal-entry
- کوردی: https://dashing.krd/ckb/help/post-a-journal-entry

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Dashing · https://dashing.krd/en