Buying & suppliers
Requesting quotes from several suppliers and comparing them
A "New RFQ" with requested items, sending it, "Add quote" per supplier with a price per line and lead time, then "Quote comparison" and "Convert to PO".
Verified against the product on 1 min read
An RFQ makes the comparison written rather than remembered: the same lines, every supplier's prices, and their lead times.
Steps
- Open "Buy", then "Requests for quote", and press "New RFQ".
- Write the "Title" and add the "Requested items" from "Add a product…" with their quantities, then "Save". The RFQ is a "Draft".
- Press "Send"; send the lines to the suppliers however suits you. The status becomes "Sent".
- For each reply: "Add quote" → "Search supplier…" → "Price per line" and "Lead time (days)" → "Save quote".
- Open "Quote comparison": "Supplier", "Total", "Lead time". Pick the best and press "Convert to PO"; "Converted to a purchase order." appears and the RFQ closes.
Notes
Supplier performance ("On-time", "Fill rate") is computed from past receipts and shown on the supplier's page to help you choose.
What the system does not do
It does not send the RFQ to suppliers itself or receive their replies; you record the quotes.
Common questions
- The supplier replied on WhatsApp with a price — how do I enter it?
- From the RFQ press "Add quote", pick the supplier and enter the "Price per line" and "Lead time (days)"; the supplier needs no account.
- Can I pick one supplier for some lines and another for the rest?
- Conversion turns one quote into one purchase order; to split, create two RFQs or edit the resulting purchase order.
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