Inventory
Adjusting one item's quantity: restock, damage, correction, or opening
From the item page: "Adjust stock" with a reason; Restock, Damage / loss, Count correction, Opening quantity, then "Apply"; every adjustment is booked and logged.
Verified against the product on 1 min read
Steps
- Open the item from "Inventory" and press "Adjust stock".
- Choose the reason: "Restock" (an increase without a purchase order), "Damage / loss", "Count correction", or "Opening quantity" at the start of business.
- Enter the "Qty" (and the unit cost for restock and opening). The system shows "On hand" and "On hand after".
- Write a "Note (optional)…" — a reason your accountant understands a month later.
- Press "Apply". The line appears in "Stock movements" with the type, quantity before and after, and who did it.
What happens in the books
Restock/opening: inventory debited. Damage: a loss debited and inventory credited. Correction: by direction. All at the item's cost, with a balanced entry.
What the system does not do
It does not allow adjusting an item in a branch you have no permission for.
Common questions
- When do I use an adjustment and when a purchase order?
- Goods from a supplier are received with a purchase order (so their balance and cost are booked). An adjustment is for single cases: damage, loss, a correction, or an opening quantity at the start.
- Can I adjust to a negative quantity?
- No. The quantity does not go below zero by adjustment; if the on-hand figure is wrong, a count of the item, then committing it, is the right fix.
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In the same section
- Adding a new product: name, price, barcode and minimum stockFrom the inventory screen: "New product" with name, sell price, cost, barcode, minimum stock, category and image, and when to enable variants, serials or batches.
- Categories: creating them and categorising items in bulkAdding a category from "Manage categories" or while creating a product, categorising several items at once, and where categories show at the till and in reports.
- Cycle counts: counting a shelf without stopping salesCreating a "New count", entering the "Counted quantity" per item, reviewing "Variance" and "Variance value", then "Commit count"; differences are booked automatically.
- Importing products from a CSV file (with opening quantities)A CSV with code, name and price (required) plus cost, quantity and barcode (optional), then "Import products": a dry run first; per-row errors never stop the rest.
- Printing barcode labels for itemsFrom the inventory screen: "Print labels", search the items and add them with the number of labels, then "Print" on a label printer or label sheets.
- Reorder suggestions and turning them into purchase ordersWhen an item falls below its minimum it appears in "Reorder suggestions"; review quantity and supplier, select, and "Create purchase orders" for a draft per supplier.
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