Inventory
Reorder suggestions and turning them into purchase orders
When an item falls below its minimum it appears in "Reorder suggestions"; review quantity and supplier, select, and "Create purchase orders" for a draft per supplier.
Verified against the product on 1 min read
A minimum per item makes the system tell you before the customer does.
Steps
- Open "Inventory", then "Reorder" (or from the reorder card on the home screen).
- Review the list: for each item "On hand", the "Min", the suggested quantity and the supplier. "No suggestions — stock looks healthy." means everything is above its minimum.
- Change quantities if you like, and "Dismiss" what you do not want to order now.
- Select the items (or "Select all") and press "Create purchase orders".
- A draft purchase order is created per supplier in the "Buy" screen; complete and send it (purchase orders).
Notes
A suggestion never creates an order without you, and nothing is sent to a supplier before you review it.
What the system does not do
It does not order automatically on a schedule.
Common questions
- The item has no supplier.
- It appears under "No supplier"; assign a supplier from the item page or create the purchase order by hand and choose the supplier.
- How does the system compute the suggested quantity?
- From the minimum, the on-hand quantity and the recent sales pace; change it before creating if you like.
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In the same section
- Adding a new product: name, price, barcode and minimum stockFrom the inventory screen: "New product" with name, sell price, cost, barcode, minimum stock, category and image, and when to enable variants, serials or batches.
- Adjusting one item's quantity: restock, damage, correction, or openingFrom the item page: "Adjust stock" with a reason; Restock, Damage / loss, Count correction, Opening quantity, then "Apply"; every adjustment is booked and logged.
- Categories: creating them and categorising items in bulkAdding a category from "Manage categories" or while creating a product, categorising several items at once, and where categories show at the till and in reports.
- Cycle counts: counting a shelf without stopping salesCreating a "New count", entering the "Counted quantity" per item, reviewing "Variance" and "Variance value", then "Commit count"; differences are booked automatically.
- Importing products from a CSV file (with opening quantities)A CSV with code, name and price (required) plus cost, quantity and barcode (optional), then "Import products": a dry run first; per-row errors never stop the rest.
- Printing barcode labels for itemsFrom the inventory screen: "Print labels", search the items and add them with the number of labels, then "Print" on a label printer or label sheets.
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