Inventory
Units: selling the carton and the piece of one item with two barcodes
Defining a unit (carton, dozen, kg) by how many pieces it holds and its own barcode, so stock is deducted in the base unit whatever the unit sold or bought.
Verified against the product on 1 min read
Steps
- Open the item page from "Inventory" and go to "Units".
- Press to create a "New unit": type the "Unit name" (e.g. carton) and answer "How many pieces in the unit?" (12, say). "The base unit is one piece (=1)".
- Scan the "Unit barcode (optional)" from the carton itself so it is recognised when scanned.
- Set the unit's sell price if it differs from (piece price × count), then "Create".
- At the till: scanning the carton barcode adds one carton and deducts 12 pieces; scanning the bottle barcode adds one piece.
Notes
- Weight (kg) is a unit too, with fractional quantities for items sold by weight.
- Stock reports and stock value are always in the base unit.
What the system does not do
It does not read the weight from a scale; the weight is typed, and a barcode that encodes a weight is not read.
Common questions
- I sold a carton of 12 bottles — how much is deducted?
- 12 from the base stock (bottles), at the carton price you set for the unit.
- Can I buy by the carton and sell by the piece?
- Yes. A purchase order is received in its unit and stock is kept in pieces; the till sells in any defined unit.
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In the same section
- Adding a new product: name, price, barcode and minimum stockFrom the inventory screen: "New product" with name, sell price, cost, barcode, minimum stock, category and image, and when to enable variants, serials or batches.
- Adjusting one item's quantity: restock, damage, correction, or openingFrom the item page: "Adjust stock" with a reason; Restock, Damage / loss, Count correction, Opening quantity, then "Apply"; every adjustment is booked and logged.
- Categories: creating them and categorising items in bulkAdding a category from "Manage categories" or while creating a product, categorising several items at once, and where categories show at the till and in reports.
- Cycle counts: counting a shelf without stopping salesCreating a "New count", entering the "Counted quantity" per item, reviewing "Variance" and "Variance value", then "Commit count"; differences are booked automatically.
- Importing products from a CSV file (with opening quantities)A CSV with code, name and price (required) plus cost, quantity and barcode (optional), then "Import products": a dry run first; per-row errors never stop the rest.
- Printing barcode labels for itemsFrom the inventory screen: "Print labels", search the items and add them with the number of labels, then "Print" on a label printer or label sheets.
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